| Politicians, VIP's and celebrity speakers often expect to | | | | photograph and biographical information to ensure you |
| bring their spouse or an aide with them when they | | | | have what you need for any publications (programs, |
| travel. If other parties are involved make sure you | | | | brochures, newsletters). The speaker will also provide |
| have something in writing that outlines what the | | | | you with an appropriate introduction.Send the speaker |
| understanding is regarding lodging and food | | | | as much information as possible about your |
| reimbursement. If you retain your speaker's services | | | | organization including company newsletters, annual |
| well in advance of your conference date he or she | | | | reports and any relevant meeting bulletins. Also send |
| may be able to arrange other engagements close to | | | | the speaker copies of any material mentioning his or |
| your meeting date and location. If this happens, it could | | | | her presentation.Many speakers and seminar leaders |
| mean you save on the speakers travel expenses as | | | | have written books and produced cassette tapes of |
| this cost would then be shared.If you would like your | | | | their programs. Create a mutual understanding about |
| speaker to attend social events before or after the | | | | what promotion of their materials will be |
| presentation, be sure the speaker is aware of your | | | | allowed.Mention of products being available can be |
| request well in advance. In many cases a speaker will | | | | made immediately following a speaker's presentation. |
| spend the time right before his/her presentation | | | | Attendees often benefit from material that extends |
| preparing to go on the platform. Speakers are usually | | | | the value of the presentation. If you want to make an |
| happy to attend extra events if given sufficient notice. | | | | audiotape or videotape of a presentation be sure to |
| Be aware, however, that some speakers prefer not to | | | | get signed authorization in advance.1. Check contracts |
| attend social events and some charge extra for any | | | | for accommodation requirements.2. Bars, snacks and |
| additional time spent.Be sure to get the speaker's | | | | complimentary buffets.3. |