| Politicians, VIP's and celebrity speakers | | | | what you need for any publications (programs, |
| often expect to bring their spouse or an aide | | | | brochures, newsletters). The speaker will |
| with them when they travel. If other parties | | | | also provide you with an appropriate |
| are involved make sure you have something in | | | | introduction.Send the speaker as much |
| writing that outlines what the understanding | | | | information as possible about your |
| is regarding lodging and food reimbursement. | | | | organization including company newsletters, |
| If you retain your speaker's services well in | | | | annual reports and any relevant meeting |
| advance of your conference date he or she may | | | | bulletins. Also send the speaker copies of |
| be able to arrange other engagements close to | | | | any material mentioning his or her |
| your meeting date and location. If this | | | | presentation.Many speakers and seminar |
| happens, it could mean you save on the | | | | leaders have written books and produced |
| speakers travel expenses as this cost would | | | | cassette tapes of their programs. Create a |
| then be shared.If you would like your speaker | | | | mutual understanding about what promotion of |
| to attend social events before or after the | | | | their materials will be allowed.Mention of |
| presentation, be sure the speaker is aware of | | | | products being available can be made |
| your request well in advance. In many cases a | | | | immediately following a speaker's |
| speaker will spend the time right before his | | | | presentation. Attendees often benefit from |
| her presentation preparing to go on the | | | | material that extends the value of the |
| platform. Speakers are usually happy to | | | | presentation. If you want to make an |
| attend extra events if given sufficient | | | | audiotape or videotape of a presentation be |
| notice. Be aware, however, that some speakers | | | | sure to get signed authorization in |
| prefer not to attend social events and some | | | | advance.1. Check contracts for accommodation |
| charge extra for any additional time spent.Be | | | | requirements.2. Bars, snacks and |
| sure to get the speaker's photograph and | | | | complimentary buffets.3. |
| biographical information to ensure you have | | | | |